The system of record for the software you buy.
Every SaaS tool, license and agreement across every team — who owns it, what it costs, and when it renews — kept current by the one habit any company can sustain: forwarding an invoice.
When the trial ends, we ask — you opt in, or you're simply not charged. Priced by apps tracked, never by seats.
SaaS sprawl is a line item nobody owns
The average company's software estate grew one credit-card signup at a time. Now it looks like this:
Nobody knows the full list
Marketing has tools finance has never heard of. Engineering has three products that do the same job. The "software spreadsheet" was accurate once, briefly, in the quarter someone built it.
Renewals negotiate themselves
Miss a notice deadline and the contract renews on the vendor's terms, not yours. The moment you had leverage passed silently, thirty days before the invoice arrived.
Costs don't map to the org
The board asks what each division spends on software. The honest answer is a shrug: the invoices exist, but nothing connects them to the teams that use the tools.
How a company runs it
Your company gets one private intake address. Accounts payable forwards invoices as they arrive; team leads forward the receipts for whatever they've signed up for. Nobody fills in a form. Nobody maintains a spreadsheet.
Each application gets an owner and a team — engineering, marketing, the Leeds branch, however your org actually divides. Costs roll up the same way, so "what does each division spend?" becomes a filter, not a project.
Already have a list? Import it as CSV on day one and start from a full inventory instead of an empty one.
From: Accounts Payable <ap@acme.com>
Fwd: Slack — annual renewal invoice
→ filed under Slack · team: Company-wide
From: Priya <priya@acme.com>
Fwd: Figma — monthly invoice
→ filed under Figma · team: Design
From: Marcus <marcus@acme.com>
Fwd: Datadog usage invoice
→ filed under Datadog · team: Engineering
What you get
A real system of record — not another dashboard to feed.
The inventory
- Every app in one place — bought, subscribed, or built in-house, including the "ghost" tools with no contract at all.
- Owners and teams — each app belongs to a person and a team, branch or division, so accountability is visible, not tribal knowledge.
- Costs that roll up — monthly and annualized spend by app, by team, by division, or company-wide. Computed for you, consistently.
- CSV import — bring your existing spreadsheet in and be useful on day one.
Agreements & renewals
- Agreements attached to apps — term, cost, and the notice period that actually governs your exit.
- Notice deadlines, computed — ShelfLife works out the last day you can act, so leverage stops evaporating silently.
- Upcoming renewals view — the next 90 days of decisions, in one list, sorted by urgency.
- Invoice history per app — the paper trail for every price rise, ready for the renegotiation.
Built for many hands
- Unlimited members on every plan — we price by apps tracked, never by seats, so you're never taxed for inviting the people who make the data good.
- One shared intake address — the whole company forwards to the same place, from their own mailboxes.
- Activity timeline — every change is recorded: who added what, what changed, when. An audit trail, not a mystery.
Boring on purpose
- No bank or ERP hookups required — it works from the invoices you already receive. Adopt it in an afternoon.
- Your data stays yours — tenant-isolated, never sold, never mined, never browsed by humans.
- No procurement theatre — sign up, forward, done. If you outgrow it in features, you'll have lost a coffee break.
Pricing that scales with the problem
The more software you're juggling, the more ShelfLife is worth — so plans are sized by the number of apps you track. People are free everywhere: invite your whole company on any plan.
Unlimited people on every plan — we never charge by seats. Pay annually and get two months free.
The trial that doesn't ambush you
Every business plan starts with 30 days free — the full product, your real data, no feature gates. We ask for a card at signup only to confirm your company is real and keep abuse out of the shared intake system. It is not charged during the trial.
On day 30, ShelfLife asks whether you want to continue. If you opt in, billing starts that day. If you do nothing, nothing happens: no charge, no "we assumed you wanted the annual plan", no chasing a cancellation flow. Your data stays exportable either way — it was never a hostage.
We think the industry's forget-and-charge trial is a tax on busy people, and we're not collecting it.
Your software estate, on the record by Friday.
Import the spreadsheet you have, forward the invoices as they come, and watch the picture complete itself. Thirty days, on us, no strings — literally.
Start your 30 days free